BUTLER COUNTY FAMILY YOUNG MENS CHRISTIAN ASSOCIATION (YMCA) PRIVACY POLICY

Effective Date: February 2, 2026


The BUTLER COUNTY FAMILY YOUNG MENS CHRISTIAN ASSOCIATION (referred to as "the BUTLER COUNTY FAMILY YMCA," "the Y," "we," "us," or "our") is committed to protecting your privacy. This Privacy Policy outlines how we collect, use, and safeguard the personal information you provide to us when you use our website, mobile applications, or participate in our programs and services. By accessing, browsing, or using our services, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy.

  1. Information We Collect
    We collect two main types of information: Personally Identifiable Information (PII) and Non-Personally Identifiable Information (Non-PII).
    • Personally Identifiable Information (PII)
      PII is information that can be used to identify you as an individual. We collect PII only when you voluntarily provide it to us, such as when you:
      • Register for a membership, program, or event.
      • Make a donation or payment.
      • Sign up for a newsletter or request information.
      • Apply for employment or volunteer opportunities.
      • Category & Examples of Data Collected
        • Contact & Identity: Name, postal address, email address, telephone number, date of birth.
        • Financial/Payment: Credit card number, bank account information, or other payment details.
        • Demographic: Gender, age, income level, or other demographic data you provide.
        • Program/Health: Health information related to fitness programs, special needs, or specific medical conditions.
        • Membership Status: Sex offender status screening results (used solely for safety purposes).
    • Non-Personally Identifiable Information (Non-PII)
      Non-PII is information that cannot be used to identify a specific individual. This is automatically collected when you interact with our website or mobile applications.
      • Usage Data: IP address, browser type and version, device type, the pages of our site that you visit, the time and date of your visit, and other diagnostic data.
      • Tracking Technologies (Cookies): We use cookies, web beacons, and similar tracking technologies to track activity, enhance your user experience, and gather broad demographic information.
         
  2. How We Use Your Information
    We use the collected information for the following purposes:
    1. To Provide Services: To process your membership, program registrations, donations, and other transactions.
    2. Communication: To respond to your inquiries, send you administrative notices, and inform you about changes to our services or facilities.
    3. Safety and Security: To administer system security, monitor facility access, and conduct necessary screenings (such as sex offender screenings) to protect our members and participants.
    4. Marketing and Promotions: To send you newsletters, special offers, and information about programs, events, and services we believe may be of interest to you.
    5. Improvement: To monitor and analyze website usage, track the effectiveness of our programs, and improve our services, website, and administrative systems.
       
  3. Disclosure and Sharing of Your Information
    We do not rent, sell, or trade your Personally Identifiable Information (PII) to outside third parties without your consent. We may share your PII in the following limited circumstances:
    1. Service Providers: We share information with trusted third-party companies and individuals who perform services on our behalf (e.g., payment processing, data analysis, IT support). These providers are required to protect your information and may only use it for the services we've hired them for.
    2. Legal Requirements: We may disclose your information if required to do so by law, in response to a subpoena, to enforce our agreements, or to protect the rights, property, or safety of the YMCA, our users, or the public.
    3. YMCA Nationwide Membership: If you participate in the YMCA Nationwide Membership program, your information may be shared with other participating YMCAs for membership and security verification purposes.
    4. Non-PII: We may share Non-PII (aggregated or anonymous data) with third parties for marketing, advertising, or analysis.

       
  4. Children's Privacy
    The BUTLER COUNTY FAMILY YMCA is committed to protecting the privacy of children.
    1. Our website and online registration services are primarily intended for users who are 13 years of age or older.
    2. We do not knowingly collect PII online from children under the age of 13 without verifiable parental consent.
    3. If a parent or guardian believes their child under 13 has provided us with PII, please contact us immediately so we can delete the information.
    4. All interactions involving a child under the age of 13 through our online platforms must be completed by the child's parent or legal guardian on their behalf.
       
  5. Data Security
    We employ reasonable administrative, technical, and physical security measures to protect your PII from unauthorized access, loss, misuse, or alteration.
    1. Sensitive information (such as credit card data) is encrypted using industry-standard technology and transmitted securely.
    2. While we strive to use commercially acceptable means to protect your PII, we cannot guarantee its absolute security.
       
  6. Photography and Video Recording
    The BUTLER COUNTY FAMILY YMCA reserves the right to take photographs and video recordings of members, non-members, visitors, and program participants while they are on YMCA property or participating in YMCA-sponsored programs and events.
    1. Usage: These images and recordings may be used for internal and external marketing, promotional, and educational purposes.
    2. Platforms: This includes, but is not limited to, use in brochures, flyers, social media, our website, and press releases.
    3. Consent: By entering YMCA facilities or participating in programs, you acknowledge and consent to the capture and use of your likeness (or that of your minor children) for these purposes without compensation.
       
  7. Your Rights and Choices
    You have control over your personal information:
    1. Access and Correction: You have the right to review, update, and correct the PII we hold about you by logging into your online account or contacting us directly.
    2. Opt-Out of Marketing: You may "opt-out" of receiving promotional emails by following the unsubscribe instructions included in those emails. We may still send necessary administrative or service-related messages.
    3. Cookies: You can set your browser to refuse all or some browser cookies. If you disable or refuse cookies, please note that some parts of our services may not function properly.
       
  8. Changes to This Privacy Policy
    We may update this Privacy Policy from time to time to reflect changes to our practices or for other operational, legal, or regulatory reasons. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Effective Date" at the top. We encourage you to review this policy periodically.
     
  9. Contact Us
    If you have any questions or concerns about this Privacy Policy or our data handling practices, please contact the BUTLER COUNTY FAMILY YMCA:
    BUTLER COUNTY FAMILY YOUNG MENS CHRISTIAN ASSOCIATION 339 N. Washington St. Butler, PA 16001 Email: membership@bcfymca.org Phone: 724-287-4733

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The YMCA is a 501(c)(3) not-for-profit social services organization dedicated to Youth Development, Healthy Living, and Social Responsibility.

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